First principle: Schedule work blocks (not just meetings or appointments) and then honor those commitments when they appear on your calendar. It’s easy to keep an appointment with other people, especially if they show up in your office at an agreed-upon time. It’s much more difficult to keep an appointment with yourself wherein, say, you’ve set aside time to read something important or write something or synthesize your notes from a meeting.

If you become an expert at applying the above principle, you will become more productive because, as you develop certain goals or aspirations, you will immediately schedule the work blocks it will take to complete them or reach them. And then, when you keep those appointments, the work will add up, the work will get done.

Additionally, you will become a more effective collaborator, in part because, when someone asks you to do something, you will be able to quickly tell him/her: “I’ll handle ______ on _______.” Communicating about the scheduled work will help to settle your partner, allowing him or her to move on to other tasks. And actually delivering on your promise to complete said work at said time, again and again, will build the kind of trust that allows collaborative work to flourish.

I dug into my professional email today after mainly ignoring it (except for quick “emergency scans”) since my vacation started in earnest on December 22.

As is typical for this time of year, I was able to delete quickly (i.e., without reading) ~half the messages in my untended inbox. They were from accounts that send automated emails to me daily, weekly, monthly, or randomly. This means I either subscribed to the email or someone added me to a list without my permission.

As I delete quickly, I consider slowly the value of these automated communications. Here are the questions I typically ask myself:

• Did I subscribe to this automated email, and do I read it and derive value from it? (If yes, then I keep the subscription.)
• Did I subscribe to this automated email, and have I stopped reading it? (This case is more tricky because I might want to continue seeing the automated emails in order to keep a person or organization on my radar. But I’m trying to be more vigilant this year, so I’m cutting out most subscriptions that I haven’t opened or read in the past few months. If they’re worth my attention, I’m guessing, they will find their way back onto my radar.)
• If I never subscribed to the automated email, I unsubscribe unless the content has been interesting to me. (It takes a lot for me to maintain an “email relationship” with a person or group that added me to a list without first seeking my permission, but I’m not a snob about such things. If I attend your conference, you can consider that permission to continue telling me about the conference in the future. If I subscribe to your newsletter and you want to add me to a new list, that’s fine, too. If we meet in person and have an interesting conversation, I’d love to see your newsletter.)

That whole process takes about 35 minutes and leaves me with the emails in my inbox that can be considered “ill structured,” in that they require more personal attention, more creativity, sometimes more tact. I’ll answer half of them tomorrow and half of them the day after that, which will allow me to head back to work in the new year with a clean inbox.

Here’s a useful extension, succinctly put, of what I was trying to say in yesterday’s post about houseguests.

Productivity comes from making habits of doing.

Creativity comes from breaking habits of thinking.

Innovation comes from toggling between novel ideas and familiar routines.#WednesdayWisdom

— Adam Grant (@AdamMGrant) January 2, 2019

We’re nearing the end of a long stretch of houseguests, ranging in age from <1 to >70. I’m glad to have the memories, but I’m also finding that I’m glad to have the new knowledge that comes with inviting people into a space with which I am very familiar and within which I have many well worn routines and habits.

Guests open windows that you have never opened, cook in ways you never would if left to your own devices and kitchen, and sometimes show you exactly how loud your stereo is capable of playing. They pull you into stores in your town that you have walked or driven past a hundred times, they ask familiar clerks unfamiliar questions, and coming in from some quiet time on you back steps, they tell you how beautiful that view — that you’ve simply grown used to — really is.

With those thoughts in mind, I was pleased to see that Reshan Richards jumpstarted his blog today. He’s been a houseguest — in my actual house, yes, but more often in my inbox or Zoom window or telephone — on so many occasions over the past few years, rearranging my mental furniture and helping me to see new uses for old things, and perhaps more important, new things for old uses. He’ll do the same for you.

Fundamentally, a teacher is someone who’s good at seeing meaning and patterns and then being able to explain them in a way that’s simple and accessible. I think I’ve been successful — as an entrepreneur, as a business leader, as a marketer — because, fundamentally, I’m a good teacher. It all kind of comes down to that.

~Danny Iny in a recent interview we conducted with him

After allowing yourself to be very curious about the world, and to document what you notice, make the best thing you can.  Design.   

Find a way to reproduce it.  Design + Production.  

Price it fairly and put it in a “store window.”  Design + Production + Commerce.

Make other, smaller, secondary things that emanate from the same spirit, intelligence, and voice that created the first thing.  Design + Production + Commerce + Marketing.  

These could include: Talking to interesting people about the first thing and publishing the conversation.  Noticing and blogging about things that should have been part of the first thing but were not, due to time constraints.  Identifying and tweeting about things that contradict the first thing.  Designing infographics that explain the first thing.  Speaking into microphones about the first thing.  Inviting others to write about the first thing.  Riffing on the first thing.  Basically, following the curiosity that led to the first thing wherever it wants to go.  Marketing is Further Making.

Give away the smaller, secondary things, for free, sharing them broadly, tying all of them back to the first thing.

(The reason for the tying back is that the financial success of the first thing becomes fuel for the secondary things, justifying further investment in the curiosity that led to the first thing in the first place.)

The arc of all of this work, should it continue long enough, will naturally create a third thing — a combination of the first thing and the secondary things.  Art.   

Heading into a poetry analysis assignment, some of my students were nervous.  In schools, poetry is often presented as precious or esoteric.

So I walked around this weekend with a problem in my head.  How can I help my students approach an analysis assignment (whether it’s an analysis of a poem or a contract or an email) without fear?  How can I help them to present the best versions of their thinking when they encounter a text and have to report on it?

I came up with a goofy acronym: U.T.M.O.P.S.  I believe it might be useful to anyone in the position to have to analyze a document and then present that analysis to someone else (a teacher, a boss, a spouse, a child).

for you

Unpack and understand the task or prompt
Think
Make your thinking visible by sketching, jotting, or annotating

for your audience

Organize your thinking
Polish your thinking
Ship your thinking to the intended audience

 

“The Chatham House Rule reads as follows: When a meeting, or part thereof, is held under the Chatham House Rule, participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed.”

Source: https://www.chathamhouse.org/chatham-house-rule