Here’s a workflow I’ve been using this year to make my inbox even more productive.
Some emails don’t require immediate action and yet you know you will need to reference them at a later date.
Instead of pulling data out of these emails, reformatting them in a different application, or putting them in a folder, try this:
Open the email message.
Then, forward the message to yourself, giving it a new subject line to help you retrieve it, via search, when you need it.
Then, and this is the crucial step, log the category (in this case, Student Conference) in a place you can find it. I use a TextEdit file, stored on my desktop, to keep track of any new category I add. For some reason, this process works for me. When an event occurs (like Clubs or a Student Conference, or a Reimbursement) and I have created a category for it, I generally remember to run a quick search, see every “tagged” email related to it, and then retrieve the right email at the precise moment I need it.
I’m sure there are better, more sophisticated ways to generate the same result — but this one works for me.
Obligatory note of caution: If you’re going to make use of this workflow, please remember the wise words of Dr. Reshan Richards: